SUPERVISION & ADMINISTRATION

 

In order to ensure that the programme attains its intended goals, there is need for close supervision of SPC programme implementation in SPC schools, requiring state-wide coordination, cooperation between stakeholders and necessary course corrections, based on changing needs and circumstances.Therefore, a hierarchy of advisory bodies and executive officials has been constituted, with clear role and responsibilities for project implementation, as below:

STATE –LEVEL ADVISORY COMMITTEE

This is the highest policy-making body in the SPC hierarchy, with authority to approve selection of schools, formulate guidelines for project implementation, issue directions to SPC programme officials, and ensure adherence to project guidelines by all stakeholders.Said Committee comprises Director General of Police as Chairman, Education Secretary as Convenor, and Director of Public Instruction (DPI), Department Heads of Higher Secondary, Vocational Higher Secondary, Forest, Excise, Transport, and Local Self-Government as members. Other departments and agencies included in State Advisory Committee are Youth Affairs, Sports Council, NRHM, and others as per discretion and decision of Government, or as felt necessary by State Committee itself. State Advisory Committee has the responsibility of monitoring and assessing statewide project implementation, which is done through the State Nodal Officer, a designated police official with statewide authority. State Advisory Committee is required to develop and submit an annual project implementation report to Government, each year. State Advisory Committee will meet on a regular basis to monitor progress and status of statewide SPC project implementation. Secretary of State Advisory Committee will be a police officer of rank IGP (HQ)

FUNCTIONS OF STATE LEVEL ADVISORY COMMITTEE

• Advising Government in the development of SPC programme

• Helping Government departments plan and implement SPC programmes

• Making arrangements for preparation of training modules for key persons and CPOs

• Making arrangements for the periodic evaluation of SPC Programmes.

• Encouraging research and publication works in connection with SPC.

• Overseeing the maintenance of state, district, school level records for the implementation of the programme

• Supervising the functioning of SPC at various levels.

• Recommending the government to increase the strength of cadets in the state.

• Mobilizing funds from various sources including government for the Implementation of the SPC programmes.

DISTRICT-LEVEL ADVISORY COMMITTEE

Committee with District Collector as Patron, District Police Chief as Chairman, and District Panchayath Standing Committee Chairman (Education), District heads of Education, Forest, Excise, Transport, Local Self-Government and other departments as members are formed in each Police district. This committee supports, monitors and evaluates project implementation in SPC schools in the respective District. Convenor of the District-level Committee is District Head of Education, its Secretary the District Nodal Officer and it meetson a regular basis.

FUNCTIONS OF DISTRICT-LEVEL ADVISORY COMMITTEE

• Providing necessary support and guidance for SPC programmes in schools

• Preparing priority list of schools where SPC project would be Implemented.

• Co-ordinating various departments for the smooth functioning of SPC programme.

• Making arrangements for the periodic evaluation of SPC Programmes.

• Monitoring school-level SPC activities throughout the District

• Proposing district-level programmes and activities for facilitating development and ensuring ongoing effectiveness of SPC scheme

SCHOOL-LEVEL ADVISORY COMMITTEE

Committee comprising School Principal as Chairman, Inspector with jurisdiction as Convenor, President of Parent-Teacher Association, local representatives from Education, Forest, Excise, Transport departments, sitting member of Local Self-government body, Staff Secretary and Sub-Inspector as Committee Secretary is formed in each SPC school. This committee has responsibility for overseeing and supporting project implementation in the school, with meetings every month.

FUNCTIONS OF SCHOOL LEVEL ADVISORY COMMITTEE

• Providing necessary support and guidance for SPC programmes in the school.

• Supporting the SPC unit in the effective conduct of programmes.

• Mobilizing funds and infrastructure for SPC unit

• Co-ordinating with the PTA for various SPC programmes

• School advisory committee can change the programmes according to the specific circumstances of the school (Sports meet, Science, Maths, Work Experience, IT Fairs etc).

MONITORING PROGRESS OF SPC TRAINING

Each year, the CPO, ACPO and Drill Instructors in a school draw up a school-specific SPC Activity Calendar for the cadets in that school. This schedule follows the guidelines and instructions in the Annual State SPC Activity Calendar, a timetable of activities SPC units statewide are expected to follow. Detailed schedules for each training component as well as activities, camps, field visits and so on are listed in this Calendar.

Ongoing monitoring of the progress of SPC programme implementation in each school is done through a structured reporting process, involving SPC officials at various levels:

• Monthly Performance Report

Every month, before a specified date, CPO/ACPO, jointly with DI, must prepare and submit to the respective DNO a report on the implementation of SPC in that school. The Monthly Performance Report is in the form of a pre-designed format, with provision for including all details relevant to such a report.It is submitted to the State Nodal Officer with specific remarks of Heads of Institution, Police-Student Liaison Officer (Inspector of Police), District Nodal Officer and District Superintendent of Police.

• Quarterly Assessment Report

Pre-designed format completed based on performance of SPCs in Outdoor and Indoor activities, prepared by the District Superintendent of Police with assistance of a team constituted for this purpose.

• Overall Evaluation Report

Prepared by an independent team constituted by the State Advisory Committee to evaluate the progress in the implementation of SPC project in each district.